January-July, September-December: Monday 10am-3pm, Tuesday 9:30am-noon
July-August: Closed to the public
Emails and phone line are monitored during these months and we respond to any urgent request for documents.
The diocesan archives is the official repository for the records of Synod, its officials, clergy, parishes and organizations. The archives provides safe, secure and controlled storage for non-current parish records, including baptism, marriage and burial records. Its mandate is to provide reasonable access to these records in accordance with the BC Personal Information Protection Act (PIPA) and church access policies.
Please contact the archivist, Jacquie Nevins with any inquiries about records-keeping, storage and retention.
The completion of a signed Information Request Form is required for the release of records of baptisms, confirmations, marriages, burials, and/or other documents containing personal information. In order for us to comply with church policy and BC privacy laws; the form is designed to establish the requestors right to the personal information contained in the record. Download.
The diocesan archivists have established, in consultation with the archivist of the ecclesiastical province, a schedule of fees. This document will usually accompany the Information Request Form. Download.
The Parish Records Retention Schedule serves two purposes. It is meant to identify records of legal value that must be forwarded for deposit in the diocesan archives. The schedule is also meant to aid parish administration and officers to determine when a record is no longer of use. Building plans and cemetery records are always of use. Download.
Personal information in these records may be released for archival or historic purposes if the information is about someone who has been dead for 25 years or more, or the information is based on a record 100 or more years old. Any record less than 25 years old is a current record and the contents may be released only to the individual named or immediate family members.
Offers by third party members to copy parish registers, in exchange for access, are not to be accepted. Burial information should not be given or sold to outside bodies, or posted on websites without the consent of the diocese.
Any copying of archived register entries for use in compiling a cemetery database must be for accuracy and research purposes only. However, no entry in its entirety is to be reproduced, no photos, or digital images of those entries embedded and posted online. Linking to archival photographs, and historical documents that are not of a legal or personal nature is no problem, if usage agreements have been signed and proper credit is given to the Synod of the Anglican Diocese of BC and its archives.